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NAB RunWest
FAQs

ALL YOU NEED TO KNOW ABOUT
NAB RUNWEST 2020.

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Registration

WHEN DO REGISTRATIONS OPEN?

2020 NAB RunWest registrations open on November 21, 2019. Please note that availability in some events is limited so don’t delay your entry.

WHAT DO I GET FOR MY ENTRY FEE?

As well as entry to either the 12Km race or the 4Km Family Fun Run, your registration gets you access to all the on-course entertainment on offer during race day and an awesome NAB RunWest finisher medal.  The Finish Festival will be hosted at West HQ and free transport is provided to selected parking and transport hubs.

WHO CAN PARTICIPATE?

Anyone and Everyone! Designed to be an all inclusive event, NAB RunWest is suitable for everyone from competitive runners to families with prams.  Jog at your own pace, it’s not always about the time; it can be about how much fun you’re having. Whether it’s the 12Km or 4Km event, walkers are welcome too.

CAN I ENTER MULTIPLE PEOPLE DURING THE REGISTRATION PROCESS?

Yes, any number of registrations can be processed in one transaction. 

  1. Complete your registration as an individual
  2. Once you reach the cart page, select ‘ADD ANOTHER REGISTRATION’
  3. Repeat this step until all registrations have been added
  4. To finalise registrations click continue and process payment. 

 If you create a team or family of five (5) or more entries in one transaction, a discount of $5 per person will be applied.

CAN I ENTER ON THE DAY?

Registration is available on event morning at the start line of each event (subject to availability). We highly recommend you arrive at least 60 minutes prior to the race start time to allow time to register on the morning as queues can be long.  

WHERE DO I PICK UP MY RACE NUMBER?

Race Packet Pick up will be at West HQ on Saturday, 28 March 2020 from 8am until 6pm.  

Exact location within West HQ is TBC. Time subject to change.

WHAT DO I NEED TO BRING TO COLLECT MY RACE NUMBER?

To collect your race number, please bring a copy of your confirmation email (e-ticket)  with your allocated race number which you should have received in March. If you have lost or never received your e-ticket, please email NAB RunWest and we will send you a duplicate.

Each registration will be allocated an individual race number. 

If you are unable to attend, you may have someone pick up your race number on your behalf. Please ensure the nominated person has your registration confirmation email with race number and a text/email/letter from you stating that they can pick it up on your behalf.

You are not required to print your confirmation email with race number but you would need to have a copy on your phone available.

WHAT ARE THE AGE RESTRICTIONS FOR EACH EVENT?

Both the 12Km and 4Km Family Fun Run are open to all ages. However all entrants under the age of 12 must be accompanied by a registered parent or guardian for the entire duration of the event and the accompanying adult takes full responsibility for the safety of the entrant under 12.

CAN SOMEONE ELSE COLLECT MY RACE NUMBER ON MY BEHALF?

We recommend entrants collect their own race number. However, if you are unable to attend, you may have someone pick up your race number on your behalf. Please ensure the nominated person has your registration confirmation email with race number and a text/email/letter from you stating that they can pick it up on your behalf.

If you are collecting race numbers for teams with 20+ participants, please email NAB RunWest prior to attending race packet pick up. 

CAN MY RACE NUMBER BE POSTED TO ME?

If you enter by 29 February 2020, you will have the option to have your race number mailed to you at a cost of $7.95.

Please ensure you select and pay for this option during the registration process. 

If you are registering multiple people, postage will need to be added and paid for as part of each registration. 

Participants can expect their bibs to arrive week commencing 18th March.  Please do not contact the team until after the 23 March to report missing race numbers

It is the responsibility of the participant to ensure  their address is entered correctly during the registration process. The NAB RunWest team will not be responsible for any missing race numbers and no refund will be provided. 

IS THE COURSE WHEELCHAIR FRIENDLY?

Both the 12Km and  4Km Family Fun Run are wheelchair accessible. All participants in wheelchairs (except racing chairs) must be in the final start group.

Those in Racing Chairs will start from of A Group.

I ACCIDENTALLY ENTERED THE WRONG DETAILS ON MY REGISTRATION. HOW DO I UPDATE THEM?

You can update your registration details at any time by navigating to the entry page using the link in your confirmation email and logging in with your original login details. At this point, you can change your personal details.

I HAVE LOST OR NEVER RECEIVED MY CONFIRMATION EMAIL, CAN I HAVE IT RE-SENT?

Your registration confirmation email will be important when you collect your race number. If you have lost it or never received it, please email NAB RunWest and we will organise for another email to be sent.

CAN A FRIEND TAKE MY ENTRY IF I AM NO LONGER ABLE TO PARTICIPATE?

Yes, entries can be transferred from one entrant to another. An admin fee of $5 will be applicable. Transfers are only valid for the same event in the same year. 

Please note that online transfers will close on 29 February 2020. After this time, transfers are only accepted at Race Packet Pick up.

CAN I UPGRADE OR DOWNGRADE MY REGISTRATION BETWEEN THE 12KM AND 4KM EVENTS?

Yes, you can change your race. An administration and processing fee of $5.33 will be applicable. When downgrading your race distance, refunds will not be given. When upgrading your race distance, you will be required to pay the difference in entry fees. Please note that online transfers will close on 29 February 2020. After this time, transfers will only be accepted at Race Packet Pick up.

CAN I FUNDRAISE FOR A CHARITY NOT LISTED ON THE NAB RUNWEST WEBSITE?

Yes, you can raise money for a charity close to your own heart via an Official NAB RunWest Fundraising page with Go Fundraise. Start Fundraising now. Start Fundraising now.

COURSE RULES AND RESTRICTIONS

CAN I RUN WITH MY DOG?

Unfortunately, dogs are not permitted on course. Assistance dogs only are permitted on the 4km course but NOT on the 12km course due to Sydney Zoo protocol.

CAN I RUN AS A SUPPORT PERSON FOR SOMEONE WHO NEEDS ASSISTANCE?

If you are running to provide support to someone who needs assistance (such as a guide), please email NAB RunWest who will provide entry instructions.

CAN I RUN WITH HEADPHONES?

We strongly discourage the use of headphones on course. If you do choose to use headphones whilst running, please ensure that you are still able to hear what is happening around you.

CAN I RUN WITH A PRAM?

Prams are permitted in both the 12km and 4km events and must start in the last wave. Children in prams must be registered in the event.

CAN I FLY A PERSONAL DRONE ON COURSE?

The use of any type of drone or unmanned aerial vehicle (UAV) is strictly prohibited at NAB RunWest. Any person using a drone or UAV may be disqualified from the event.

CAN I HAVE A SUPPORT RIDER ON A BIKE NEXT TO ME?

No personal support riders or bike riders within the vicinity of runners are permitted on course. It is the responsibility of each athlete while running to ensure that no bikes are on the course near the runners. Any transgression will result in disqualification from the event.

Race Packet Pick Up

WHAT ARE THE RAE PACKET PICK UP OPENING AND CLOSING TIMES?

Race Packet Pick up is at West HQ on Saturday, 28 March, 2020 between 8am and 6pm. 

Note: Expo times are subject to change. Exact location at West HQ is TBC.

General

WHERE CAN I BUY EVENT DAY PHOTOS?

NAB RunWest’s Official Event Photographers, Marathon-Photos.com, will be on-course throughout event day to capture all the fun, excitement and smiling faces of NAB RunWest. You’ll be able to purchase your official NAB RunWest photos at www.marathon-photos.com

IS PUBLIC TRANSPORT INCLUDED IN MY ENTRY?

To ensure your event day experience is as smooth as possible, we strongly encourage all participants to utilise public transport, however, public transport, such as bus and rail, is not included in your registration.

NAB RunWest will be operating free shuttle buses from West HQ to the Rooty Hill (4km Start) and Sydney Motorsport Park (12km Start) after the completion of you race. This means you can drive to start of the event, run your race, enjoy all that the event has to offer at the Finish Line Festival, West HQ and then be transported back to your car at Sydney Motorsport Park or The Rooty Hill.

IS THERE A GEAR DROP AREA?

 

Yes, Gear Drop will be available for 12km Only.

If you have essential items that you will require post-race, 12km participants can drop items off at our gear drop area at the Race Packet Pick up. Participants are strongly encouraged to consider what they leave at gear drop, and only leave items that are essential. NAB RunWest takes no responsibility for lost property so valuable items should not be left. 

12km participants can also drop items off at the race start area, Sydney Motorsport Park on race morning (Sunday 29 March). Note that gear drop will close at 7:00am. After this time, participants must carry their items with them on the course.

AM I ALLOWED TO SET UP A MARQUEE WITHIN THE FINISH AREA FOR PARTICIPANTS TAKING PART IN THE EVENT?

Groups and organisations are not allowed to create or form a dedicated space within the event village for their group to congregate unless approved by NAB RunWest prior to the event. If a group is seen within the event site without an official event permit they will be asked by event organisers and security to leave the event site. If you would like to enquire about an allocated space within the event village for event day please email NAB RunWest.

AM I ABLE TO HAND OUT SAMPLES/FLYERS/PROMOTIONAL MATERIAL AT THE EVENT?

Under no circumstance can you distribute any samples, flyers, promotional material, or anything similar within the event village. If seen doing so you will be asked to leave the event site by event organisers and security.

HOW IS THE EVENT TIMED?

 

Your time will be recorded by a timing transponder pre-attached to the rear of your race number. Please ensure you firmly attach your race number to your chest and wear it for the entirety of the event.

Once you receive your race number, please ensure you do not bend or expose it to excessive heat. If you think your transponder may be damaged, please present it at the Race Packet Pick up for exchange.

Your personal transponder will be activated once you cross the start line, and your finishing time will be recorded as you cross the finish line. 

Results will be available via the NAB RunWest website on event day.

IS THERE A FINISHER MEDAL?

All finishers in the 12km Fun Run and the 4km Family Fun Run receive an awesome NAB RunWest finishers medal at the West HQ Finish Line Festival.

I'M PLANNING TO DRIVE, WHAT'S THE BEST WAY TO GET THERE?

More information to come.

WHAT ROAD CLOSURES WILL BE IN PLACE FOR THE EVENT?

While the courses travel mostly off-road using shared and private pathways sections of roads along the course will be closed for the safety of participants.

Roads around the start site at Sydney Motorsport Park will be closed between 6 am and 9 am.

Roads near the Blacktown International Sports Park start site will be closed between 6:35 am and 11.30am including sections of Eastern Rd, Rooty Hill Rd and Beames Ave.

Roads near West HQ and Rooty Hill will be closed between 3:00 am and 1:00 pm.

Limited vehicle access will be managed under traffic control to maintain resident access when possible at key locations.

More information to come closer to the event.

CAN I GET MORE INFORMATION ABOUT THE RUNWEST RESEARCH?

Sure! We have partnered with an expert research team called SPRINTER – which is a research partnership between The University of Sydney and NSW Government Office of Sport. SPRINTER is helping us investigate how participation in NAB RunWest influences your physical activity participation and your health and wellbeing over time. This will build new understanding about mass participation events and how they may improve health in local Sydney communities. You will be asked if you are interested in participating in the research when you register in NAB RunWest.

To find our more information about the study click here.

Refund Terms and Conditions

PARTICIPANT AGREEMENT

PARTICIPANT AGREEMENT

PLEASE READ – PARTICIPANT DECLARATION – IMPORTANT INFORMATION

All applicants for participation in the Event – and where the applicant is under 18 years of age, that applicant’s parent or legal guardian – must read, acknowledge and agree to the terms set out below, including the warning, exclusion of liability, release & indemnity. Where an applicant is under 18 years of age, the applicant’s parent or legal guardian that accepts this declaration in their personal capacity on behalf of the applicant and is expressly agreeing to be responsible for the applicant’s behaviour at the Event.

  1. Definitions: In this application and declaration:
    Claimmeans and includes any action, suit, proceeding, claim, demand, damage, penalty, cost or expense however arising including but not limited to negligence BUT does NOT include a claim against RunWest by any person entitled to make a claim under a relevant insurance policy.

Event means the event to be known as “RunWest” which – unless varied by RunWest – will be held on 29th March 2020 at and through a series of venues which may include, but is not limited to, West HQ, Sydney Motorsport Park, Sydney Zoo, Western Sydney Parklands and Blacktown International Sports Park.

RunWest means Runwest Festival Limited and includes its directors, volunteers, officers, servants or agents, and members.

  1. Terms of application to participate: I acknowledge my application to enter the Event will be accepted upon notification to me by RunWest. I acknowledge that I will be bound by and agree to comply with such rules, terms and conditions as may be imposed by RunWest from time to time in respect to the conduct and management of the Event. I understand and accept that RunWest has discretion to accept or decline an entry on whatever grounds.
  2. Property: I am responsible for all property I bring to the Event sites and acknowledge that RunWest accepts no responsibility for any loss or damage to this property.
  3. Identity: I consent to the conduct of identity verification checks, background security checks and any other security checks (which may include inspecting my personal property) prior to my entry to and / or departure from any Events site.
  4. Rules: I undertake to comply with all applicable rules, regulations and by-laws of RunWest and the Event as amended from time to time. I acknowledge and agree that these rules include the Anti-Doping Policy of Athletics Australia, which is incorporated into this agreement by RunWest, and I further declare that I have not used any substance for the purpose of enhancing my performance at the Event and will not use any substance or procedures prohibited by the rules of Athletics Australia, the Australian Sports Anti-Doping Authority or the International Association of Athletics Federations.  Without limiting the above, I agree to follow, comply with and abide by all reasonable directions and decisions of RunWest and Event officials / staff regarding the conduct of the Event.
  5. Withdrawal from Event: I understand and accept that my entry is non-refundable.

I understand and accept that all entries are non-transferable and non-refundable for non-starters and non-finishers. I accept that entries cannot be deferred to subsequent years of the event.

  1. Variation of entry: I understand and accept that if I choose to transfer to another event distance of a greater value, I will be required to pay an additional fee for the difference between the entry fee originally paid and the current cost of participating in the alternative event distance plus a $5 administration fee.

I understand that there is a $5 administration fee for any event changes, and race fee differences.

Online race changes are permitted until 29th February 2020. After that, any remaining race changes must be done at the Race Packet Pick up (subject to availability).

Any participant who completes the event using the registration of another person is subject to disqualification.

  1. Cancellation or modification of Event by RunWest: I acknowledge and agree that the Event venues, courses and distances are subject to approval from government and other authorities and, as such, may be modified by RunWest at any time without notice to me. If the Event is cancelled or modified by RunWest at any time due to RunWest’s concerns for the safety of participants, a force majeure event, or any other reason beyond the reasonable control of RunWest, I accept that my entry fee and / or any other cost incurred in order to participate in the Event will be non-refundable. In addition, I acknowledge I will have no Claim against RunWest for any loss or damage I may suffer as a result of such cancellation or modification.
  2. Warning:The Event can be inherently dangerous.I acknowledge that I am exposed to certain risks during the Event including but not limited to physical exertion, body contact with other persons, potential contact with vehicles wind and weather conditions including but not only temperatures. I acknowledge that accidents or incidents can and often do happen which may result in me being injured or even killed, or my property being damaged. I have voluntarily read and understood this warning and accept and assume the inherent risks in participating in the Event.
  3. Exclusion of implied terms:I acknowledge that where I am a consumer of recreational services, as defined by any relevant law, certain terms and rights usually implied into a contract for the supply of goods and services may be excluded. I acknowledge that these implied terms and rights and any liability of RunWest flowing from them, are expressly excluded to the extent possible by law, by this declaration. To the extent of any liability arising, the liability of RunWest will, at the discretion of RunWest, will be limited to the resupply of the services or the payment of the cost of having the services supplied again.
  4. Release & Indemnity:In consideration of RunWest accepting my application to enter the Event I:

(a)   release and will release RunWest from all Claims that I may have or may have had but for this release arising from or in connection with my participation in the Event; and

(b)   indemnify and will keep indemnified RunWest to the extent permitted by law in respect of any Claim by any person arising as a result of or in connection with my participation in the Event.

  1.   Fitness to Participate:I declare that I am medically and physically fit and able to participate in the Event. I am not and must not be a danger to myself or to the health and safety of others. I will immediately notify RunWest in writing of any change to my medical condition, fitness and ability to participate.
  2.   Privacy:I understand that the information that I have provided to RunWest in this application and entry process is necessary for the Event. If the information is not provided, my application for entry to the Event may be rejected. I acknowledge and agree that the information may be disclosed to third parties in accordance with the Athletics Australia Privacy Policy and will be used for the objects of RunWest, to provide you with promotional material from RunWest or its sponsors or corporate partners (including but not limited to West HQ, Blacktown Council and Sydney Zoo) about events, products and/or services that may interest you, and for assisting with research and event evaluation (which will include use by the NSW Office of Sport). I understand and accept that I may advise RunWest if I do not wish to receive any sponsor or third-party material.
  3. Commercial and other rights of RunWest: I acknowledge the rights of RunWest and any Event sponsors to use, without restriction, any images or photographs captured or taken of me before, during or after the Event. I am aware that I cannot display any advertising, or marketing identification of any sponsor that is in competition with any Event sponsors. This declaration is not an automatic endorsement of the Event sponsors by me but is to give effect to the rights of the Event sponsors to use images captured in conjunction with the Event, and also preclude competitors from displaying advertising or marketing information. I consent to the publication and/or use in any form of media whatsoever of my name, race result, image, voice, statement or otherwise, including the publication of my name and/or event result and applicable age bracket in /or marketing materials/website without payment or compensation.
  4. Event entry information true and correct: I have provided the information required and signed or assented to this declaration where indicated. I warrant that all information provided is true and correct. I acknowledge that this application and declaration cannot be amended. If I do amend it, my application will be null and void and cannot be accepted by RunWest.
  5.   Severance:If any provision of this application is invalid or unenforceable in any jurisdiction, the phrase or clause is to be read down for the purpose of that jurisdiction, if possible, so as to be valid and enforceable. If the phrase or clause cannot be so read down, it will be severed to the extent of the invalidity or unenforceability of it in any other jurisdiction. Such severance does not affect the remaining provisions of this application or affect the validity or enforceability of it in any other jurisdiction.